Made to order · Launch price · Built on HHS guidance
The HIPAA forms every dental practice actually needs, in one place
File one dental claim electronically, or run one electronic eligibility check, and your office is almost certainly a HIPAA covered entity. That includes claims you file just so your patient can be reimbursed. HIPAA Binder builds the entire required document set to order: order now and we generate every document from your practice details, delivered within 5 business days with a full refund anytime before then. You only enter your practice details, never any patient information.
What is inside the binder?
A covered dental practice is generally responsible for all of the following. Miss one and it tends to surface at the worst moment: an OCR complaint, a payer audit, or a records request you cannot fulfill.
Notice of Privacy Practices
The notice you must give patients and post in your office and on your website, written for a dental office, not a hospital system.
45 CFR 164.520
Business Associate Agreements
Required with every vendor that can touch patient data: practice-management software, clearinghouse, cloud backup, IT support. Labs and specialists need a case-by-case call, and your binder maps each one.
45 CFR 164.502(e)
Security Risk Analysis
The most-cited deficiency in OCR enforcement. In a dental office it must reach your imaging: X-rays, intraoral photos, and CBCT scans are PHI in any format.
45 CFR 164.308(a)(1)(ii)(A)
Privacy & Security Policies
Your written rulebook for access, minimum-necessary use, and sanctions, including reasonable safeguards for treatment-plan and financing conversations at an open front desk.
Privacy & Security Rules
Patient-rights & authorization forms
Access, amendment, accounting of disclosures, and release forms, covering the records and imaging you exchange with specialists, labs, and payers.
45 CFR 164.508
Breach procedure & Privacy Officer docs
A breach-notification procedure and log, plus the Privacy/Security Officer designation. In a small office, that is you, and you need it on paper.
Breach Notification Rule
Why not just use the free HHS templates?
You can, and we cite them. But the free model documents are written for hospitals and every covered entity at once. They do not speak to a dental office that lives in practice-management software, sends imaging to specialists and payers as claim attachments, and answers to OSHA as well as HIPAA. You are not paying us for a file you could find. You are paying for it customized to a dental practice, complete, and kept current.
Am I even a covered entity?
Almost certainly, yes. Under 45 CFR 160.103, one electronic claim, eligibility check, or remittance makes you a covered entity, and that includes filing a claim electronically so your patient can be reimbursed. Even an all-paper office is reached when its billing service converts claims to electronic form.
See the full covered-entity breakdown for dentistsOr read the guide: Do I need HIPAA forms for my dental office?
What is the best HIPAA compliance option for dentists?
It depends on your size, and the honest answer is that none of these three is right for everyone. A free generator is enough if a privacy notice is genuinely all you need. A subscription platform earns its price once you have coordination problems. In between sits the case we built for.
| What you need | A free template or generatore.g. NPP Generator | A compliance platforme.g. Compliancy Group, Accountable | HIPAA Binder |
|---|---|---|---|
| What you pay | Free, or a one-time fee for a single document | Recurring subscription, commonly in the low hundreds of dollars a month | One-time, with an optional annual refresh |
| How many of the required documents you get | Usually one, most often the Notice of Privacy Practices | The full set, generated inside the platform | The full set, written to your practice and state |
| Whether policies cite the rule that requires them | Rarely | Varies by platform | Every policy, so you can check it against the regulation |
| Built for your profession and state | Generic by design | Templated, with some profession presets | Made to order for both |
| What happens if you stop paying | You keep the file | Access typically ends with the subscription | You keep everything |
| Who it genuinely suits better | A practice that only needs a privacy notice and nothing else | Larger organisations with real coordination problems: distributing policies to dozens of staff, tracking training completions, managing long vendor lists | A solo or small practice that needs the documents proportionate to its size |
We sell the third column, so read the first two with that in mind. The detailed vendor-by-vendor comparisons are on NPP Generator and compliance software, including when each is the better buy.
HIPAA is not a dental office's only paperwork. OSHA's general-industry standards also apply to dental practices: bloodborne pathogens, hazard communication, PPE, and training documentation. The HIPAA + OSHA Binder Bundle covers both in one order. $449 ($548 separately).
“It was a pleasure to get support and expertise from you regarding OSHA and HIPAA binders. You made it much easier for me [to] get it ready in no time for my state.”
The binder is hand-prepared and customized to your dentistpractice, with the same documents, organized to your specialty’s records and vendors.
Choose your documents
Every binder is made to order from your practice details and delivered within 5 business days, with a full refund anytime before then. These are launch prices through December 31; from January 1 the Complete Binder is $299. Preview any document free before you decide.
Opening a dental office? HIPAA + OSHA Binder Bundle: $449 ($548 separately)
Add the OSHA binder: exposure control plan, hazard communication, sharps and training documentation, every policy citing the regulation that requires it.
Launch price · $499 from January 1
Running a home health or hospice agency? The Agency Binder: $749 one-time
Built for field staff and a larger workforce: a risk analysis for devices and paper that leave the office, policies for home visits, the OASIS privacy notices, and your state’s breach clocks. Delivered within 7 business days.
Launch price · $999 from January 1
Your documents are built to order and delivered within 5 business days (7 for the Agency Binder), with a full refund anytime before delivery. The subscription then keeps every document current as HIPAA rules change and reminds you when your annual risk assessment is due. Cancel anytime.
Questions dentists ask
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